Effective Date: August 10th, 2025
Last Updated: August 29, 2025
At Ciranox, your privacy is our priority. We are committed to protecting your personal health information in accordance with all applicable laws, including the Health Insurance Portability and Accountability Act (HIPAA). This Privacy Policy explains how we collect, use, and protect the information you share with us—particularly when using our services related to Nutrition and Mental Health.
Who We Are and What We Do
Ciranox LLC is a U.S.-based health and wellness provider offering personalized services in:
- Nutritional Counselling
- Mental Health Support
Our goal is to provide professional, confidential, and evidence-based care that helps you achieve a healthier lifestyle. In doing so, we handle sensitive personal data with the highest level of security and compliance.
How This Privacy Policy Applies to You
This Privacy Policy applies to any individual who:
- Submits a contact form on our website
- Provides us with consent to collect and contact you with their personal information
- Uses our services, including consultations, programs, and communications
By submitting your information through our contact form or by engaging with our services, you give your explicit consent for Ciranox to collect and use your personal data as described in this policy.
Information We Collect
We collect personal data directly from you when you fill out the contact form on our website.
This information will include Name, email address, and phone number.
All health-related data is treated as Protected Health Information (PHI) under HIPAA guidelines.
Use of Your Information
We use the information you provide to:
- Respond to inquiries and schedule consultations
- Customize your care plans and track your progress
- Provide ongoing support for your wellness journey
- Maintain compliance with legal and regulatory obligations
We only use your information with your consent and for purposes directly related to your care or service experience.
HIPAA Compliance and Data Security
Ciranox LLC is fully HIPAA-compliant, meaning we follow strict federal guidelines on how your health information is collected, used, and shared.
We implement industry-standard security measures to protect your data, including:
- Encrypted communications
- Secure data storage
- Restricted internal access to PHI
- Staff training on privacy and confidentiality
- Third-Party Services and Data Processing
We may use trusted third-party providers to help deliver our services (e.g., cloud storage, email systems, scheduling tools). These partners are contractually obligated to comply with HIPAA and only process your information on our behalf.
Your Rights and How to File a Complaint
You have the right to:
- Access your personal health information
- Request corrections or updates
- Withdraw your consent for certain uses
- Request a copy of this privacy notice
- File a complaint if you believe your data has been misused
To exercise these rights or raise a concern, contact us using the information below. You may also file a complaint with the U.S. Department of Health and Human Services – Office for Civil Rights (OCR).
Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal obligations.
When updates are made:
- We will revise the “Effective Date” at the top of the page
- We may notify you through email or our website, if required
- We encourage you to review this policy periodically to stay informed about how we protect your data.
Contact Us
If you have questions about this Privacy Policy or would like to exercise your rights, please contact us:
- Email: support@ciranox.com
- Phone Number: (307)-318-3823
We are here to support both your wellness and your privacy.